Join Our Team: Head of Finance and Administration Needed

Reports to           : Executive Director

Job type               : Full-time

Location             :  Kampala

About us:

Faraja Africa Foundation- (FAF) is a youth-led and focused regional organisation with the ultimate goal of preparing emerging leaders to initiate, develop and sustain youth community development and economic initiatives. Our methodology is peer-based and seeks to educate, empower, and engage youth by informing them, equipping them with 21st-century skills for economic empowerment and engaging them in the peaceful-sustainable local, national and regional development agenda in Africa. FAF envisions moulding young African leaders who are socially and economically empowered). FAF exists to facilitate the process of youth empowerment by creating platforms for meaningful economic, social and political engagement).FAF’s work is guided by its core values [1] (Equity & justice, Teamwork, Integrity, Excellence and Professionalism) and guided by this philosophy[2].

Faraja Africa Foundation refers to the other subsidiaries of Faraja Africa Enterprises (such as Safaris, Digital, FDTv, etc.) It also covers all the duty stations in Uganda, Kenya and Tanzania.

The BoD is the supreme policy making organ and the day-to-day business is conducted by the Executive Director along with the Senior Management Team. The organization also works with volunteers who provide support when called upon to do so.

Job Role:  To provide administrative, financial management support, monitoring and coordination of activities within the framework of FAF together with the ED, Human Resources Management of the office. This position must ensure contractual integrity of all agreements entered into by the office, managing the procurement processes and looking out for the organisation’s interests. The Head of Department will assist staff in implementing and compliance with regulations and ensuring all policies and procedures, donor regulations, accounting standards and local laws are complied with.

Competencies:

•       Strategic leadership

•       Risk & change management

•       Budgeting and budgetary control

•       Analytical & problem solving skills

•       Transformative feminist leadership skills

•       Communication and stakeholder management

•       Donor financial accounting and reporting procedures

•       Knowledge of Tax laws and compliance laws/systems in Uganda

•       Financial management & Planning

• Contributes to the SMT agenda.
• Contributes to the Board’s decision making through SMT by providing financial perspectives
• Implements and follows-up on SMT key actions with the Finance Directorate

• Oversee all financial aspects of the organisation and ensure all necessary financial records and compliance.
• Develop and monitor annual budgets with the Director and Development Lead; oversee payment set up and authorization and management of Faraja’s bank and credit card accounts.
• Prepare the institutional annual budget and forecasts and perform financial analysis on a regular basis.
• Work with the accountants to analyse and review expenditure to ensure adherence to the annual budget, advising the team and trustees accordingly.
• Liaise with Auditors over the annual review and submission of appropriate returns to the Foundation by the due date.
• Work closely with fundraising staff and consultants on grant bids, approaches and events, including organising events such as conferences where requested.
• Oversee grant management functions including financial reporting, budgeting & compliance

• Act as the Data Protection Officer for Faraja and ensure compliance with current data legislation.
• Ensure compliance with financial regulations, Uganda laws & standards, including those related to grants, donations & tax exemption status.
• Responsible for updating the risk register & business continuity plans. Identify, assess and suggest mitigation measures to financial risks to ensure financial stability & security.
• Oversee the Health & Safety policies and practices

• Responsible for the HR function of Faraja including recruitment, performance management and HR policies and practices.
• Manage the Faraja assets and facilities, including office space.
• Lead on Safeguarding for the organisation, including maintenance of safeguarding policy and records.
• Lead, motivate and develop a high performing team

·      Work with the Communications Officer to disseminate impact analysis

·      Work with the HR officer to communicate to staff the policies as well as other relevant information.

• Ownership and oversight of the budget and operating plan, following up with and supporting team members to ensure delivery of the FAF’s objectives.
• Day to day liaison with Strategic Leads for different thematic areas and Evaluation to ensure smooth operation of the organisation and progress towards goals.
• Report to the Executive Director on progress and activity of the operational plan across all areas.
• Supervise other members of staff including the Finance and Administrative Officer, Accountant, HRO and ensure all administrative tasks are completed appropriately and efficiently.
• Preparation and maintenance of policies and procedures.
• Management of the FAF’s assets.

• Relationship management of third-party suppliers, ensuring the FAF achieves good value for money.
• Build & maintain relationships with FAF stakeholders partners in the promotion of Faraja’s vision and to represent its interests.

• Other duties may be assigned from time to time in the governance of the institution and as a Head of department, you will be required to steer the teams to achieve goals and missions.